Associate Director Reynolds advised that information on the website survey was distributed to all parents through "Keeping You Connected."
Associate Director Reynolds reminded members that students who are in grades four to twelve would complete the OurSCHOOL Survey online at school between 23 April and 10 May 2019. Information regarding the school climate survey was made available to parents through the School Council Newsletter and information from the school.
Associate Director Reynolds advised that the 2019-2020 budget process continues with the Committee of the Whole Budget meeting on 29 May 2019 with the presentation of the 2019-2020 staff recommended budget. This meeting will begin the public debate. Parents and others who wish to provide input are invited to delegate on 3 June 2019 and 10 June 2019.
Associate Director Reynolds noted that A Date for Diversity: Journeying from Diversity to Equity will be held at Canterbury High School on 14 May 2019 from 6:00 p.m to 9:00 p.m.
Executive Officer Giroux advised that staff will meet with community partners the week of 6 May 2019 to gather the information that will help inform the focus group sessions aimed at gathering lived experience in anticipation of the Identity Based Data Collection planned for November of 2019.
The focus group for students are planned for 31 May 2019. Focus groups for parents and community partners are planned for 27 May and 11 June 2019.
In response to a query from Ms. Molepo, Executive Officer Giroux advised that the focus group sessions are not a town hall session and that those expressing an interest to participate may attend.
In response to a query from Ms. Hendela, Executive Officer Giroux advised that staff will provide information on the outcome of the focus groups in early September 2019 about what was learned and how the information will inform the work of the District and the next steps.
In response to a query from Ms. Molepo, Executive Officer Giroux noted that the Anti-Racism Act expressly acknowledges four groups, including Indigenous, Black, Jewish communities, and communities that are adversely impacted by Islamophobia. The District has taken a more inclusive approach and also believes that the collection of identity-based data must also address the issues and challenges of the lived experiences of other communities including 2SLGBTTQ+, South East Asian, socioeconomically disadvantaged, and disabled (AODA) and newcomers.
The data will be collected from all students. Staff is working on the specificity of the questions, and the focus group sessions will help inform that work. The District will report on the findings and, through the community conversations, will determine comparison groups and data segregation. The District is reviewing the work of other Districts who are further along in their research to help guide the work.
Ms. Hendela and Mr. Reid expressed concern over the volume of data collected and the security of the data. Executive Officer Giroux noted that the data collection will be confidential but cannot be anonymous if it is to be correlated with other student achievement data. The District is currently in the process of acquiring software that will support the collection of the data. Consideration will be given to the storage of the data. There are specific guidelines for the collection and storage of data, and the District will use those to inform the reports.
Ms. Hendela expressed the view that it will be necessary for the District to identify that the ownership and control of the data resides with the District in its procurement process.
Ms. Hendela stressed that storage of school board related data must be viewed as a risk and appropriate measures and controls enacted to ensure security. She noted that information regarding the protection of the data must be communicated to parents as they may choose not to participate if specifications are not met.
Mr. Marshall echoed the statements of Ms. Hendela and Mr. Reid but shared that he could not envision a situation where the OCDSB would entertain the risk of a data leak and has faith that his children's data is protected. He added that he had not seen any sign to the contrary.
Ms. Mills expressed concern with self-reporting surveys noting the data can be skewed as many may not answer truthfully.